Facilities Room Request

Agreement for Use of Facilities

Bethany Lutheran Church is richly blessed with wonderful facilities including the sanctuary, meeting rooms and fellowship hall. These facilities may be the perfect place for you to host your next event. To check for availability you can contact our Facilities Coordinator by submitting the form provided below.

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( Fields with a red asterisk * are required )

* Indicates required field

Individual or Organization: *

Contact Person ( if differenent from above: ) *

Billing Address: *

Name of Event: *

Purpose of Event: *

Activities during Event: *

Expected Attendance: *

Phone Number *

email: *

Date(s) & Time(s) of Event: - Date(s): *

Beginning time(s): *

Ending time(s): *

Date(s) & Time(s) of Event Set-up (if needed) - Dates: *

Beginning time(s): *

Ending time(s): *

Building / Room(s): *

General:
          Bethany Church Council maintains the right to place reasonable time, place, and manner restrictions of facility use granted under these procedures. The user agrees that he/she understands and agrees to these conditions.
          Failure to pay all assessed fees and costs; mistreatment of persons of property; or the violation of any federal, state, or local law, or Bethany policy or procedure will constitute justification for denial of future requests from the same organizations, group, or individual(s).

Fees & Costs:
          All calculable fees and costs must be paid ten (10) working days prior to the use of the facility. Any deposits required will be at the discretion of the facility use manager. Any additional costs (such as for clean-up) will be billed to the user within 30 days following the use.

Event Times:
          Normal event times are between 7:00 a.m. and 10:00 p.m. unless otherwise approved by the facility use manager. Bethany expressly reserves the right to require that any event end at an earlier time, given considerations of safety, crowd control, weather, noise, and potential disruption for favorable community relationships.

Noise:
          Levels of sound from amplification equipment shall not exceed the noise levels specified by the City of Scottsdale.

Site:
          The user agrees to protect all property in the facility, to clean the facility within the designated time period and to the satisfaction of the facility use manager, and to dispose of trash in the designated area following the event. Clean-up of the site must be accomplished with in the time period established by and to the satisfaction of the facility use manager.
          The user agrees to keep all individuals in the designated areas, as described herein. The user also agrees to comply with the No-Smoking Policy.

Indemnification and Hold Harmless:
          The privilege of using Bethany facilities shall be conditioned on the assumption of full responsibility and risk by the user thereof. All users agree to release and hold harmless Bethany Lutheran Church, its representatives, agents, servants and employees from liability for and damage to their property, contained in, on an/or over the premises from any cause whatsoever, or to third persons.

          ________________________________________________________________

Agreed and Accepted:

Name of Authorized Representative *

First

Last

Authorized Representative / type your electronic signature here. *

Date: *

Agreement accepted by Authorized Representative *

Check box to accept this agreement.

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